Everyday I'm Rufflin': Part 2

Before we started the wedding planning process, I introduced Julie to the greatness that is The Inspiration Board. I spent hours pulling images from the internet to create inspo boards and color schemes for every event for Julie so she could see what I envisioned all these years for her entire wedding weekend.  Luckily, she trusted me.  She knows I am all about the details.  And, luckily, she loved everything.  When we started out, Julie didn't know what an inspo board was.  At the end of it all, she has recommended it to all her friends that are planning their own weddings. Me so proud.  

When I think of Spain, I think ruffles, lace and wrought iron.  I wanted to keep to a literal translation of Spain because it was an Indian event.  I figured if I didn't go all in-your-face Espana, then the whole Spanish theme that Julie wanted would have gotten lost in the sea of salwars and punjabs.  I also wanted a touch of a rustic look since that was the on-going theme of Julie's entire weekend.

The details for the mehndi were pretty fab if I do say so myself. I, once again, convinced my dear friend Mandy to do some dirty work. I really don't know what I'd do without Mandy. Between Julie, myself and Mandy, we knocked this party of out the ballpark.

The location was a spot I'd been to for a friend's sangeet/mehndi night over 6 years ago. It is an old city hall and fire station in a cute part of town.  I saved it in my mental Julie file specifically for her mehdni.  But, I had forgotten about it until Julie started asking me for ideas for spots because she needed a place close to all her events.  Luckily her questions jogged my memory because it was kind of perfect.  Very charming.

After we sent out the invitations, the first order of business was the backdrop, which you've seen already.

I worked on the backdrop when I wasn't working on other things with Julie and Mandy.

The second order of business was the centerpieces.  I fell in love with this photo shoot back in 2010 when Merci featured a tablescape by Rock Paper Scissors.  I'd tucked the idea away for an event, so I selfishly pressured Julie into letting me do this for the mehndi.  Imagine how thrilled I was when I discovered Rock Paper Scissors posted a tutorial on them.  Best.Day.Ever.  Julie wasn't totally convinced because she knew it was going to be very labor intensive, but since cost was a big factor, I talked her into it.  I also was thrilled because even though I'd loved the idea from the get-go, it was a huge coincidence that their photo shoot decor was for a Spanish modern event.  It was meant to be.  Love when that happens.  

I caught a sale at Hobby Lobby and bought all the paper in different shades of oranges, yellows, and red.  I also pulled from my own stash of cardstock leftover from my wedding.  Mandy was our designated tracer.  I had planned for only 50 of them, but Mandy squeezed in an additional 18.  68 in total.  And since I am all about 'more is more', I was ecstatic.

I know Julie felt that her time was best spent on other things than cutting paper, so I only made her cut about a third of them so she could see them at the event and know it was all worth it.

Between Mandy and I, we assembled them all.

Julie and Mr. Bean kept telling me that even though I kept the costs down, I have to look at what our time was worth.  But the impact was pretty amazing.  It was worth it to me.  And I think Mandy agrees.

I had them placed everywhere I could in the space. Every where there was a table, I made sure there were flowers.

The third order of business was the food table.

Since the night was supposed to be an informal event, I didn't spend a lot of time on the banners, but the crafter in me definitely wanted to include a big welcome for everyone that came into the space.  Unfortunately, there was not a good place to hang it, so I had it hung on the food table.  I was hesitant to keep all the banners in Spanish since it was an Indian function, but Julie said to keep it authentic and even came up with the idea of saying "Bienvenidos" instead of just "Welcome".  Too cute.

I stitched rolls of yellow and red crepe paper on my sewing machine to resemble ruffles to use as decor anywhere I could on the food and dessert table.

All the wrought iron decor was literally taken off my sister's walls and off her shelves at home. I literally walked around her house one weekend and took pics of her inventory.  Lucky for me, she could see my vision for everything.  I kept it simple for the most part and excluded any glass so nothing was broken.  She and my BIL were kind enough to drive it down 5 hours for the event.  There is nothing like free decor.  If she hadn't been so sweet as to let me borrow it for this event, some of it might not have made it back.....just sayin'.

I had the paper flowers placed all over the food table and included my new favorite decor item.  A roll of burlap ribbon.  I'm kind of obsessed with burlap anything, so it had to make the table.   

I have a wine crate obsession.  I begged, borrowed, and stole 5 wine crates for this event.  I am not proud of myself.  OK, maybe I am.  

The food table was really festive looking.  I wish I could have decorated it with everything I wanted to, but ultimately, I kept it simple and nothing of my sister's was broken so I can't complain.

Last, but definitely not least, was the last order of business: the dessert table.  I envisioned this dessert table when I was raiding my sister's house.  I am proud to say it looked even cuter than I imagined.

Priti wowed everyone again with her cake-abilities and made some dulce de leche flavored cake pops in red, yellow, and orange for the event.  She's great at creating some insane flavors and colors to coordinate with your event.  These were amazing.  As usual.   If you are in the Dallas/Frisco area, hit me up.  I can  put you in touch with her.  She'll be glad to work on your event with you.  You can see more of her work here and here.  

I used wine crates to give the cake pops some height so they could really show off their cuteness.  I just think food tastes better when it is presented well.  Not that I had anything to do with how good these cake pops were.  :)  

I definitely wanted to include the ruffled crepe paper on the cake pop display.  That was actually why I spent the time to ruffle crepe paper.  The bins for the utensils and the front of the food table was just bonus.

For the banners, I cut the tops of some red heart paper doilies and attached them to jute twine.  Instead of food labels, I made miniature banners to match the other banners and attached them to twine as well.

I don't have a better close up of it, but I draped some rope around the wrought iron.  You can see it here.  It is actually old sari fabric that was made into a rope.  I bought these at the Quilt Festival last year specifically for Julie's mehndi.  I had the color scheme already in my head even then.  

I included some flowers where I could.  You can see the food label banners here as well.  

Again, here was another banner and the sari rope.  Postres in Spanish means desserts.

We included some mango and pineapple empanadas from a local bakery on the dessert table as well as churros.  If you've been to Spain, you know churros y chocolate are a must.

I kept the actual food labels simple with some cardstock left over from the invitations and used the scraps left over from the red paper heart doilies to embellish it.

Unfortunately, I never got a shot of the favors at the event, but I will include a post on all the gift wrapping for the wedding shortly.

All in all, I was extremely proud of this event.  I am usually second guessing myself on every detail and I have to bug my friends and my Seester about everything I am unsure about - which is everything.  I constantly berate myself and constantly worry what people will think.  If it will look cheesy.  Or cheap.  But this time I think I was too busy with all the other details of the wedding to bother myself with second guessing.  So I am proud that I just did it.  It wasn't until the night before the mehndi as I was packing it all up that I thought to myself, "Oh, sh*t.  What am I doing?  Is it enough?"  It was probably the largest event I've styled on the smallest budget.  And besides the money talk, I put a lot of work into making this an event people would be talking about.  And they did.  The biggest compliment I heard was from a friend of the groom that said, "This is not a typical mehndi party.  Nothing about this is typical." That's exactly what I wanted to give Julie.

If you are still with me after this long post, here is the thank you portion of my post.....I can't get by without thanking everyone that helped me.

Thank you, Sarah, for taking pics of all the details you know I wanted.  You're awesome.

Thank you, Julie, for trusting me to pull off an event like this. Your mehndi.  For your wedding.  Crazy.    Also, thanks for sticking it out and cutting those petals.  I purposely didn't give you a ton to do because I was afraid you'd call the whole idea off :) but glad you didn't.  I hope you see it was all worth it.

Thank you, Bhavik, for all your work. Not just that night but all week.  I know it sucks to be a brother when your sister is getting married because you get stuck with so much of the grunt work, but you are awesome for putting up with all of us.  Thank you for always having kind words for me.  I'm sorry I always cry, but you and your family mean the world to me.  Thanks for letting me be a part of it all.  Love you.

Thank you, Seester, for helping me set up and keep sane.  I know we were under a time crunch - which I don't always handle well - but you kept me focused and kept me from losing it.  You are always the best at making me laugh at myself.  And thank you for letting me raid your house for your decor.  You really should just let me keep it all....for my next event.  :)

Thank you, Priti.  You are crazier than I am. :)  Thanks for helping me set up while I was frantic. Thanks for trusting me to display your work. Your cake pops were amazing.  As usual.  We make a good team, me and you. :)

Thank you, Mandy.   I secretly call you for help to get a chance to see you.  I know you stretch yourself thin with all your activities, but you always manage to squeeze in time for some hard core craft labor when I ask it of you.  And you always stay enthusiastic about it - which even I have a hard time doing sometimes.  I really don't know what I'd do without you. 

Everyday I'm Rufflin': Part 1

Julie and I have talked about her wedding events on and off for several years.  She spent a semester abroad in Spain and met two of her best friends there.  When she said she wanted a Spanish themed mehndi night, I thought it was the perfect way to start off the weekend....celebrating some of Julie's journeys while celebrating her new journey as a Mrs.

Over the years, I've filed away several ideas for a backdrop for the mehndi. All of them were extremely labor intensive.  But, I don't mind putting in a little elbow grease when the time calls for it.  So I just kept them filed away in my wish list for Julie's wedding decor.  I had all materials listed out and the cost breakdown for a beautiful backdrop I was going to make for Julie's mehndi when I came across a photo shoot one day while clicking my life away on the internet.  Suddenly all the elements we discussed these past few months came together.  Love when that happens.  I needed that backdrop for Julie's mehndi.  I wish I could post a pic of the photo shoot, but I never saved the source info so I am hesitant to post it without giving proper credit.  It actually wasn't a Spanish themed photo shoot at all.  It was just pretty and the backdrop just caught my eye.  I showed it to Julie and she was won over. Since she wanted to keep costs down for that event, I told her I could make it myself in the colors we chose for the mehndi.

When we went to India, she and I poured over tons of bolts of fabric at a sari matching store and picked out the colors we wanted.

We chose 11 different shades of colors in our color scheme.  I brought this fabric back with me from India in a backpack along with a large wooden elephant for my seester.  Actually that is the elephant in the background.  It looks like all pretty and cute here, but after a couple of hours of carrying them around, I felt like I was in an Iron Man competition.  It took me a few weeks to forgive it. But we worked it out and now there are no hard feelings.

When I told my idea to Anita, she cleverly sent me a DIY link of how to make it. I won't make this a true DIY post because there are plenty out there - I was just going to wing it and then beg her and my grandma for advice - so I will just show you all the pretty pictures of the process.  There are a ton of pictures but I didn't want to play favorites.

I didn't actually follow any one particular DIY.  It was more long brainstorming sessions with my mom and of course, Anita. After this little project of mine, I am surprised Anita still answers my phone calls.  Probably because she knows I know where she lives. I am not above pulling a Single Married Brown Female stunt when I need help.

The Cutting Process.  6 Hours. I am always scared to cut fabric.  Especially when I know that if I mess up, I cannot fly back to India to get more fabric.  So, I had my Seester help me get started.

And notice I made her start the cutting for me. Tnanks, Seester.  I probably did this the long way - pun intended - but I wanted to make sure that every row was exactly the same width.

The Hemming Process.  14 1/2 hours.   I discovered the narrow hem foot when I was trying to find a shortcut to hemming.  I had about 280 feet of fabric to hem. Not only am I not fond of hemming, I am horrible at it.  The two probably go hand in hand, but I wanted the hems to look perfect, so I played around with this hem foot for about 3 days so I could get used to it.

Look how perfect it looks.

And how narrow it is.  I felt like a professional.  

Yeah, that was just some gratuitous shots of the fabric. The colors were fun to work with.  

This was the final product.  There were 17 rows total.  I was tempted to just leave it at this because I was just so proud of myself, but I forged ahead.

It was here that I realized that they shorted me on fabric.  I was shorted an entire meter of fabric on one color and about 2' of fabric on 2 other colors. So, after first my mental breakdown, I made peace with the fabric man and moved on.

Besides, look how pretty all the thread looked together.  It was hard to stay mad.

The Ruffling.  4.5 hours.  This ruffle foot made my May Obsessions because of this little project of mine.  If I hadn't discovered it, I know the few hours I spent ruffling would have doubled, if not tripled.  Total life saver.  Anita and I made a play date of it and played with it for a couple of hours and I spent two days getting used to the the different settings.

More gratuitous shots of the ruffling process. This was probably the most fun part of the entire process.  Besides talking to Anita about it all, of course.

As I finished ruffling each row, I just layed them on top of my ironing board.  

I felt honored to be in the presence of all those ruffles.  I kind of wanted to sleep in them.

The Back Sheet.  9 hours.  I don't have any snaps of the back sheet because they were pretty boring to look at.  This is where I attached all the ruffles. To make it the size I needed, I basically quilted pieces together. To cut down on costs, I asked Julie to give me some old bed sheets from her parents' motel. In hindsight, I would not do that again.  I spent quite a bit of time squaring off the sheets as they were not the same size. Washing them had taken it's toll on the size.  The biggest challenge I had was space.  I do not have a huge home and we were storing most of Julie's wedding stuff in my house. And - the second biggest challenge - I assumed the bed sheets were both king sized.  One was a queen and one a king.  I was not amused when I discovered this after I spent quite a few hours stitching it all together.  It took several more hours to lengthen and square it all off a second time after I added the length and width I needed.  I only hemmed the sides during this part of the process and waited to hem the bottom after I was done stitching the ruffles on.

The Pinning Process.  11 hours.  This process involved another mental breakdown.  I discovered that each color was a different width.  I knew there was going to be a minor difference in measurements simply because of the conversion of meters to yards (to feet to inches).  After I cut the rows, I never measured all of them. Only the dark red. I assumed they were the same width: 8 3/4".  Biggest.Mistake.Of.My.Life.  And that says something.  They were each between 1/2" to 1 3/4" different from each other.  Hence my second mental breakdown.  The way I planned to pin it all together wasn't going to work.  So I had to measure and pin it all the way across about every 4" to make sure that each row showed 7" of fabric.  If I measured it every 6", it wouldn't stay straight.

It took over 350 pins for this top half.  And you can see my pimped out set up.  I grabbed anything I could that had any weight at all to help me keep everything layed out properly so I could keep my lines straight. Including some of the items we were including in the welcome bags. :)

 

I cut the back sheet into two pieces once I was done pinning the ruffles down on the top half.  Anita had just finished making a quilt, so when I asked her how I was going to stitch all of this on my little sewing machine in my little sewing area - the weight of it intimidated me as well as the size - she recommended cutting it in half and then quilting the two pieces together after I was done stitching it all.  This was probably the best idea she's ever had because all of that fabric was not easy to maneuver.

The Stitching Process.  14 hours.  This process took a lot longer than anticipated.  And when you get to sewing, time flies by a lot quicker than you want it to.  I went really slow since it had more pins in it than a JoAnn's and because the back sheet kept gathering and pinching.  So it was a lot of pulling and tugging to get it all straight while keeping the back sheet flat.  I had to rip out quite a few seams and start over.  The third mental breakdown.

But, it looked like a peacock was coming to life in my craft room, so the third breakdown didn't last as long as the others.

The top half after the ruffles were stitched.  If you want a size reference, that is a full size bed.  It spilled over the sides of the bed about 2' of loveliness on each side.  

And the bottom half after the ruffles were stitched.  I went ahead and hemmed the bottom of the back sheet here.

BTW, if you want to know what those hot pink post-it notes are for, it was my way to track everything.  A post it note was pinned to each row and contained the row number, the fabric color number I gave it and the thread color number.  I also included the row's number in it's color, like "1 of 3."  Meaning the 1st row of this color out of 3 rows total.  

The Finishing Process.  5 hours.  This process involved stitching the curtain rod pocket and stitching both large pieces together.

I jumped the gun and screwed up the right way to do the curtain rod pocket.  It was definitely a make-it-work moment. I had to revert to some ghetto sewing techniques, but it got done.  

Not to shabby, though, eh?

The Party Process.  Still going on.  

{Thanks for the awesome pic, Sarah}

The finished product.  This is my beautiful friend Kelly standing in front of the backdrop the night of the mehndi.  The final dimension was roughly 8' wide by 10' high.  Or as I like to say 8' of love and 10' of sweat. After it was all said and done, the cutting and sewing process took me 63.5 hours in total.  I started it in February and finished it in April, a week and a half before the wedding.

I'm not going to lie.  When I finished it, I sat down on the floor, rolled over, and cried like a baby.  Like an ugly baby.  It was the ugliest, ugly cry face ever and I kept it going for about 30 min.  Mr. Bean didn't know what to do with me.  He kept asking me why I was crying.  When I could talk I told him it was because I was just flat out proud of myself.  The size of it alone made me feel like I had accomplished something big.  And seeing that very first picture I posted next to this picture of Kelly makes me feel like a proud mama.

I think most DIY-ers know that often times the brainstorming and research and planning often takes longer than the actual making.  This process was no different.  I had so many mental breakdowns hiccups. And so many learning lessons.  And so many ah-ha moments. I didn't keep track of that time because when you work on something of this scale, it basically occupies your mind night and day.  And your friend's, too, if you have a friend like Anita.  So, thank you, Anita, for allowing me to put you on my speed dial thru it all.  But, man. It was all worth it, wasn't it?

There are a million more pictures of the mehndi to come.  This one just got it's own post because, well, it deserved it's own.  :)